During peak hours, just about any hospital in the United States can look as busy as Grand Central Station at rush hour. Hospital staff, visitors, patients, doctors, nurses, and others are coming and going. Hospitals are busy places, and it is often hard to distinguish who is supposed to be there and who is supposed to be where. Along with security concerns, busy hospitals can lead to bottlenecks and inefficiencies with your workforce.
One way to get control over the many moving pieces is with an identification system that makes it easy for security and hospital personnel to identify the different groups of people in the hospital. In the past, hospital ID systems could be fragmented and disorganized. Some employees had one type of badge, others another. One type of printer printed some IDs, but another vendor-provided another printer for another group.
Hospitals are moving away from the disorganized approach and are standardizing their identification systems. The new solution means having standard printers and software, ID templates, and a single vendor who can provide excellent technical support when there’s a problem.
Security in Your Hospital
Having a standardized identification system is important for many reasons, but security is at the top of the list. While it’s unfortunate, violence against staff and trespassing do occur, along with other concerns. Hospitals have reacted to this by increasing budgets for security and behavior training, according to the American Society for Health Care Engineering’s (ASHE’s) 2018 Hospital Security Survey.
A critical area of the hospital security process is to have IDs for various groups (visitors, staff, etc.) that clearly identifies each person and allows staff and security to quickly determine if they have the necessary permission to be there. High-quality IDs give hospitals the means to identify potential threats and act accordingly quickly. ID badges also allow patients to immediately be at ease when interacting with staff members they haven’t met.
While no hospital wants to have the look and feel of a prison, taking a proactive approach to security must include both using standardized ID badges for your staff and implementing a visitor management system that requires visitors to sign in and provide personal identification. ID badges and a visitor management system alone can improve security substantially because unauthorized visitors likely won’t want to deal with security as soon as they arrive on campus.
Components of a Standardized ID system
While ID badges are great for staff, it’s probably not possible to print one for each patient. Our partner, Zebra Technologies, makes ID wristbands for patients. The thermal or direct-print laser hospital wristbands, named Z-bands, provide patient ID accuracy for both clinical and security operations, including patient identification for medicine administration, specimen collection, and more. There are also options to color code the Z-bands to help staff members identify if a patient has entered a floor or area where they do not have authorized access.
With high-quality IDs for employees, Zebra offers security features to meet the needs of your hospital. A basic ID could include the name, photo, title, and department. Like the wristband, you can use color-coding to help staff and security identify if people are in the right place. There are also options for smart cards, proximity cards, and cards that can give employees access to certain areas.
For your visitors, a common ID is to print out a label. But with Zebra’s catalog of badges, you can find the right one to integrate directly into your security system.
Many of our clients, like Houston Medical Center, use the Zebra ZXP Series 7 printer for their ID printing needs. The printer is fast and easy to set up. It issues secure, reliable IDs with high efficiency and can handle large printing jobs like those in hospitals. You can have multiple printers stationed throughout your hospital so you can always print on demand and get the proper ID on the right person quickly.
Support When You Need It
The final issue to think about with your hospital ID system is technical support. Since hospitals are busy places with plenty of IDs being printed weekly, you need to ensure you can minimize downtime when there are printer issues. You also need to keep supplies in stock and get a fast response to your calls.
Newbart has worked in the ID industry for more the last 35 years. Our “Newbart Club” service agreement means convenience for our customers, accuracy on orders, and timely delivery. We also provide free service and support for customers who purchase their printer and supplies from us.
We’ll minimize your downtime with the 24-hour turnaround time on all support, give you a free loaner if you need it, not charge you for any services or support (after initial installation fee), and provide many benefits for our customers. Don’t delay on standardizing your hospital ID system to ensure safety and security for your patients and staff. Give Newbart a call today at 800-777-2003 or email firstname.lastname@example.org or visit newbartid.com.
Identification is a critical need for any school system; you need to know who is in your buildings. Having an ID system is no longer something that’s on the wish list—it’s now a requirement.
However, just because you buy an ID system with great printers and badges doesn’t mean it’s going to seamlessly integrate with how you do things now. There are hidden costs associated with repairs, supplies, and other issues that can drive up the total cost of ownership.
By purchasing an ID system online or from a vendor who does not provide the best technical and customer service, you run the risk of increasing your TCO. If you make the wrong choice, you’ll spend more money than you should and possibly waste months getting the system back online and working correctly.
There are several issues that will result in downtime and increase your TCO. You may need troubleshooting help, have a warranty issue, need additional supplies, have to wait for a response from your vendor, or, perhaps, were not appropriately trained on the devices and software you use.
Your vendor is your lifeline in any of these situations. Often, if you purchase online, you’ll find no one on your staff has the technical support you need. Other vendors may not be as responsive and lack customer support, especially when it comes to ID industry expertise.
Any time you spend with printer or software issues leads to an increased TCO for your school system. If you find you are not getting fast turnaround time on orders or asked to pay for expensive service calls or support plans, this drives up the cost of your ID system and leaves you paying more over its lifetime.
The Importance of Reliable Technical Support
Many of our customers at Newbart make the switch to us because they’ve felt the pain of downtime with a prior system. It’s common for new customers already using an ID badge system to tell us they’ve been left without service for 1-2 months by other vendors in the past. Some schools have seen downtime of 3-4 weeks when a printer goes down, for example. When you add it up, it costs the school more money in upkeep than it would to just run the machine.
A school ID system is not just a printer and some material for badges. You must maintain software and printers, plus get access to extra supplies when needed on a fast turnaround. And even when you have all the right parts, problems can happen: Printers have paper jams. Software has bugs.
When you have a problem, the question becomes, “Who are you going to call?”
Newbart’s Comprehensive Services
When you work with us, we don’t treat you like you are buying just a printer or a badge. Our customers get as much technical service as they need when they need it. You’ll find we are responsive on the first call and will do everything we can to get you back up and running ASAP.
Our “Newbart Club” is the service agreement we have with our customers. We are committed to improving the customer experience through convenience, order accuracy, and timely delivery. We also provide free service and support for customers who purchase their machine from us and purchase all their supplies with us.
Here are just a few of the perks of being in the Newbart Club:
Smart ID cards have earned their place in schools across the country for many reasons. Primarily, they make the tracking of students, staff, and visitors more efficient. With the advances in technology, it’s easy to locate students, print reports, and make communication far easier for administrators — especially in cases of emergencies.
Since Smart ID cards have embedded chips, it opens up a world of other features where schools can use the cards to ensure student safety and make administrators more efficient. Thanks to leading technology providers like Zebra. Smart ID cards have become well-known for improving attendance tracking, student safety, and communicating student performance, as we detailed in our last blog post. When you add a barcode, even more options open up.
Here is a look at some of the features schools can use ID cards for that we did not cover in our first blog post:
Newbart Products Inc. has been helping organizations create safe and effective ID programs for more than 35 years. With our leading technology partners at Zebra, we can help you find the right hardware and software for any of your needs. We will be there to service your district in the future so you can avoid downtime. Call 800-777-2003 today to see how Newbart can improve your district’s ID program with Smart ID cards today.
More complex problems require more intelligent solutions.
It’s easy to overlook the role that ID cards can play in effective school management. Many administrators still think of these cards as something to shove in their wallets and forget about. However, contemporary smart ID cards can do a lot more than just let you into the building. Smart ID cards can make your school more efficient, communicative, and safe.
Unlike traditional ID cards, which either have a magnetic strip or barcode, Smart ID cards have embedded, scannable chips that assign a globally unique ID to each cardholder (student, faculty, staff, visitor, etc.). When the chip is scanned, advanced Zebra scanners send data to a backend computer that stores the information. It sounds complicated, but cards are both easy to use and easy to integrate.
What Smart IDs Can Do For Your School
Smart ID cards are versatile management tools that are making schools more efficient, communicative, and safe. With advanced Smart ID technology, your school can track attendance, communicate performance, and ensure safety easily and accurately.
As you may imagine, Smart IDs can do even more than that. For instance, Smart IDs can restrict access to certain areas of the school, communicate student issues such as excused absences and tardies to teachers and administrators, and in the event of an active shooter, these cards can even help to put the school on lockdown and account for everyone who was in attendance.
Clearly, Smart ID cards are vital management tools for contemporary school administrators, but keep in mind that where you purchase your smart IDs matters. Much of the needed hardware and software can be ordered on the internet, but purchasing from ID professionals in the area guarantees you have the resources and support you need to use this powerful tool to its full capacity.
Located in Houston, TX, Newbart Products Inc., has been working with IDs for the past 35 years. They can help you determine which ID system is appropriate for your school. Then, their trained professionals will help you set up and maintain that system for the life of the products. Call 800-777-2003 to see how Newbart can make your school more efficient, communicative, and safe.